Privacy Policy

This privacy policy explains how SCA Systems uses personal data collected through this website, by email, or during early business conversations.

For privacy questions, contact us at hello.scasystems@gmail.com.

If SCA Systems is incorporated as a company, this page will be updated with the registered company name, company number, and registered office address.

Contact details such as your name, email address, company name, role, and any message you send us.

Business context you choose to share, such as systems used, workflow problems, project requirements, and meeting notes.

Basic technical information from website hosting logs, such as IP address, browser type, device information, pages requested, timestamps, and security events.

We do not ask you to submit special category data, financial account details, passwords, or confidential client data through the website.

To respond to enquiries and arrange calls or architecture reviews.

To understand whether SCA Systems may be able to help with a business workflow or AI integration problem.

To operate, maintain, secure, and improve the website.

To keep records of communications, decisions, and potential client relationships.

To comply with legal, accounting, regulatory, or security obligations.

Legitimate interests: responding to business enquiries, keeping appropriate records, protecting the website, and developing services for business customers.

Contract or steps before a contract: where you ask us to review a potential project, proposal, or service relationship.

Legal obligation: where records must be kept for tax, accounting, regulatory, or legal reasons.

Consent: where we ask for optional marketing consent or optional non-essential cookies in the future.

Do not send confidential, sensitive, or third-party personal data through the website unless we have agreed the scope and protections in writing.

If demo material, documents, or workflow data are shared later, SCA Systems will agree how that material is handled before using it for analysis, prototyping, or implementation.

Website enquiry data is not intentionally used to train public AI models.

We may share personal data with service providers that help operate the website, email, hosting, security, analytics if added later, document storage, or client delivery.

We may share information with professional advisers such as accountants, lawyers, insurers, or regulators where necessary.

We do not sell personal data.

Some service providers may process data outside the UK. Where this happens, we will rely on appropriate safeguards or lawful transfer mechanisms required by UK data protection law.

General enquiries are usually kept for up to 24 months unless a longer period is needed for an active business relationship or legal reason.

Client and project records may be kept for the duration of the relationship and then for a period needed for tax, accounting, legal, security, or contractual purposes.

Hosting and security logs are kept only as long as needed for security, troubleshooting, and website operation.

Depending on the circumstances, you may have the right to access, correct, erase, restrict, object to, or receive a copy of your personal data.

Where we rely on consent, you can withdraw that consent at any time.

To use your rights, email hello.scasystems@gmail.com. We may need to verify your identity before responding.

You can contact us first at hello.scasystems@gmail.com if you have a privacy concern.

You also have the right to complain to the UK Information Commissioner's Office at ico.org.uk.

We may update this policy when the website, services, company details, or legal requirements change. The latest version will be posted on this page.